Hire Terms & Conditions
Hire Agreements of Leafield Village Hall are subject to these Standard Conditions of Hire. All references to the Village Hall Management Committee in these terms and conditions are designated by the abbreviation VHMC.
1. Undertaking of the Hirer
The Hirer undertakes to ensure he/she has an understanding of any Hall Terms and Conditions for the time being in force.
2. Supervision by the Hirer
The Hirer undertakes to be present or arrange for sufficient competent representatives to be present throughout the Hiring to ensure the provisions and stipulations contained, or referred to in the Hall Conditions and any applicable licences are complied with.
The Hirer must note the position of all fire alarm points, extinguishers and fire exits on arrival. Fire Exits must not be obstructed or locked. This building is a non-smoking building and it is the responsibility of the hirer to ensure that this rule is adhered to.
4. Responsibility of the Hirer
The Hirer shall be responsible during the period of hire for
a) Ensuring that the number of people using the Hall does not exceed 250 for dancing or 125 seated (restaurant style)
b) Supervision of the premises fabric and contents including their care and safety from any damage or change of any sort.
c) Ensuring that the purpose and conduct of the hire does not disrupt the use of any other room hired by others.
d) Ensuring that everything is left clean and tidy with rubbish removed at the end of the hire. Rubbish must be placed in the Green Wheelie Bin. If this is full all rubbish must be removed from the site of the Village Hall and playing fields. The Hall does not have recycling facilities and we would appreciate if all recyclable materials, e.g. bottles, paper etc. were removed and recycled by the hirer.
e) Ensuring that at the end of the period of hire all equipment chairs and tables have been returned to storage positions tidily; that the premises are cleared of people; that all lights are switched off; that the thermostat turned down to 12° as indicated; that the building is secured by use of the keys supplied except for any facilities or room or public area in use by another continuing hire.
f) The reasonable and lawful behaviour of all persons using the premises whatever their capacity including proper supervision of car parking arrangements so as to avoid obstruction of the highway or access road. Access for emergency vehicles must be maintained at all times.
g) Ensuring that no excessive noise occurs particularly late at night or early morning with a minimum of noise being made by any person on arrival or departure.